May 16 2013
Board Meeting Minutes – April 18, 2013
Garden City Fire District
April 18, 2013
Board Members in Attendance: Terry Allen, Randall Knight, Travis Hobbs (electronic)
Others in Attendance: Anita Weston, Tom Wahlberg, Bruce Willden, Tyler Lloyd, Nick Jarman, Jackson Ballingham, and Cameron Calder.
Approval of Past Minutes: Motion to approve minutes for March meeting and April Workshop with minor changes suggested by Randall, 2nd by Travis, Vote was unanimous.
Items for Follow-Up:
Comp Time: There was a workshop on Monday to discuss this. The policies and procedures already allow for
Website: Dan let Chuck and Joey know that they will be doing it. It will be a little while before he gets to it.
Employee Contract-was this signed? Where is the signed copy? : Has not been signed. Terry and Dan signed it at the meeting. A copy will be with the minutes and in Dan’s folder.
Firefighter I / Hazmat Class (Update): Fire I and Hazmat Awareness classes have been completed and tested. Of the 14 that tested, 4 did not pass and will need to retest. Hazmat Ops will begin next week.
Short Term Rentals Inspection Form (Action Item): Terry, Travis, and Dan met with the city and came up with a form for these inspections. Joe Chambers read over the agreement and was good with it, however he would recommend that the city put in place an ordinance requiring re-inspection every year or two years. Randall Knight had some suggestions. Terry stated that the items he suggested would be the city’s responsibility, but he would pass it on to them. Randall would like for the rental units to provide a flashlight and an escape plan. Terry will pass these items on to the city. The other recommended changes will be made. Motion to approve short-term rental inspection form with the minor changes by Travis, 2nd by Randall, vote was unanimous. Terry mentioned that the board will need to come up with a fee amount. The city will collect this fee and pass it on to the district. Since the city will be collecting the fee, the district does not need to have a resolution. The board will vote on this at next month’s meeting, since many of the board members are absent.
2012 UFRA Grant Balance Training Equipment (Action Item): After receiving the grant and funds from sale of the truck and paying all the bills, there will be around $1,000 left. Dan would like to purchase a training dummy with the remaining funds. The district would need to put in about $300. Motion to purchase a training dummy with the remaining funds and for the district to provide the additional $300 by Randall, 2nd by Travis, vote was unanimous.
2013 UFRA Grant( Update): Dan applied for 4 pairs of turnouts for the new firefighters. Everyone else on the department has been given the new turnouts. He also put in for wildland gear for the remaining funds. The total grant would be $14,900.
Brush 40 pump replacement ( Update): Dan got some bids for the pump. The bids came in at $4800, $5900, and $4200. This was voted on in a prior meeting. Larsen Pump was the $4200 bid, so Dan had him order it.
Vehicle/Equipment/Station Service Requests: Siren on Ladder 40-Dan reconnected the wires and it is now working. Pass devices came in, so Dan replaced the one that wasn’t working.
Purchase Requisitions: None this month.
Equipment Status: Brush 44 has a blown hose on the one reel. Dan picked some up today. Everything else is up and running. Terry asked for an update on the boat. Dan will be bringing it back to the station next week and then they will be redoing the decking and adding boxes.
Responses: 3 fire alarms, 3 business inspections, 6 burn permits, 4 medical assists. Dan has a list of short-term rental inspections to do now that the form is completed.
New or Miscellaneous Business:
Utah Local Governments Trust has a training meeting in Logan.
Dan had Miller’s Autobody and Wolford’s look at some dents. Wolford’s quoted $1500 and Miller’s quoted $2000. Terry asked Dan to get a quote from Steve Hislop. Dan will have that for next meeting.
Randall mentioned that one of the board members on the swan creek HOA board is a fire chief. He said that they follow a guideline that they can carry a maximum of 480 comp time hours. The problem is that if it builds up then the district would need to have the cash available. Terry stated that he feels like the way we are handling things will keep it that way.
There is quite a bit extra in savings. There is a limit to carrying over funds to future years without allocating it to Capital Projects. Dan would like to get asphalt bid out so that the funds will stay below that amount. The board would like to wait until the year is further along before making that decision. Terry said if Dan wants to get bids that would be fine, but he feels they would need to wait until August to see what the funds look like.
Review and Approval of Current Expense Invoices
Items for follow-up:
Short-Term Rental Inspection Fee
Quote on Dent Repair from Steve Hislop
Motion to adjourn by Randall, 2nd by Terry
Jun 20 2013
Board Meeting Minutes – May 16, 2013
MINUTES OF THE
MEETING OF THE
FIRE BOARD OF
GARDEN CITY, UTAH
The Garden City Fire Board held their regularly scheduled meeting on May 16, 2013 at the Garden City Fire Station, located at 145 W. Logan Road. Board Chairman Allen opened the meeting at 6:00 p.m.
Board Members Present:
Terry Allen, Chairman
Ben Negus, via speaker phone
Dan Kurek, Fire Chief
Board Chairman Allen asked for a roll call of Board Members Present, Board Member Knight, Board Member Negus, via speaker phone, and Board Chairman Allen.
Approval of minutes
The Board Members reviewed the prepared minutes of April 18, 2013 and discussed changes that will be made to the minutes before they are finalized and signed.
The Board Members discussed what was agreed to in the meeting they held in regards to the short term rental inspections. The city will collect the $30 fee for the first and second inspections, but if there is a fee for the 3rd and 4th we will need a resolution to collect that fee. We don’t need a resolution for the city to collect the fee for the 1st and 2nd fee, but we will need a resolution to collect a fee for the 3rd or 4th short term rental inspection and also for the commercial inspections. It can all be included in 1 resolution for both.
Board Member Knight made the motion to accept the minutes as corrected. Board Member Negus seconded the motion. All in favor and the motion carried.
Items For Follow-Up
Chief Kurek received 2 bids for the repair of the IC truck; the Wolford bid is $1,515 and the Miller bid is $2,026. Board Chairman Allen asked for a bid from the local repair shop and was told that they felt it was a conflict of interest so he was not going to bid for the project. The Board agreed to pay for the repair and not turn it over to the insurance company.
Board Member Negus made the motion to use Wolfords bid to fix the IC truck and also pay for it without going through the insurance. Board Member Knight seconded the motion. All in favor and the motion carried.
Hazmat Class Update
Chief Kurek said that they are on their last night of hazmat training tonight. After tonight they will be ready to take the test. It has been good to work together with the other departments in the county. There are 14 Fire Fighters that will be testing on Saturday.
Short Term Rental Inspection Fee
Chief Kurek said that we need to write up a resolution to charge the fee for the 3rd and 4th STR inspection plus the commercial inspection. The city will collect the fee for the first 2 inspections. We just need a vote to have the city collect the fee. We will also need to draft an MOU stating that they are requesting the city to collect that fee for us.
Board Member Knight made the motion for us to provide the paperwork to the city so they can start collecting the fee and charging that and return it to the Fire District as has been agreed to in the meetings. Board Member Negus seconded the motion. Board Member Allen said that this should start as of June 13th, which is after the cities next meeting. All in favor and the motion carried.
Tender 40 Tanker Modification,
Board Chairman Allen explained that we need to modify the tank for the truck to fit the 5th wheeler on the truck. It needs to come up 7.5 inches. Chief Kurek said that he talked to Rocky Mountain Truck Parts and they recommend we change the truck instead of the trailer. They will bring the whole plate down and change the king pin. We have 3 bids, Rocky Mountain Truck Parts $1,387.50, we will have to take the truck to them and leave it for 3 days then pick it up, Gomez welding $1,613.24, and Berny Wilkes, $2,130.61. Berny Wilkes was the highest bid so they took that bid out. The Board Members agreed to go with the lowest bid, which is Rocky Mountain Truck.
Board Member Negus made the motion to go with Rocky Mountain Truck to modify the tender trailer to fit our truck. Board Member Knight seconded the motion. All in favor and the motion carried.
Board Member Knight said that he goes to a meeting in Ogden on Tuesday and he can help take the truck down.
Brush 40 Pump Replacement
Chief Kurek said that the motor is in, but the company that we were going to get the pump from has gone out of business. He can get a better pump but it will be about $400 – $500 more. We will get the pump in about 2 weeks. Originally we thought it would be $4,800 but then it came in at $4,200 so we will still come in under the original projected price.
Vehicle Equipment Station Service Request.
There is only 1 service request and it is for a garage door remote. Chief Kurek took the remote apart and fixed it and so now it is working again.
Chief Kurek has only 1 purchase request for wildlife boots for Parry Wakefield. Chief Kurek is waiting for the wildlife grant for this purchase, which should be awarded on June 4th if we get it.
Chief Kurek said that all the lights are in on rescue 40. He has been waiting for the radio box for about 4 weeks, and once they get it he will mount it permanent. Right now it is mounted, but only temporary.
We are still waiting on the light bar for tender 40, and we will also get the trailer modified. Brush 42 is running. He is working on the fire boat and waiting for parts. He wants to get it in the water the first week of June. The boat will be kept on the southeast dock at the marina.
Chief Kurek said that they have issued 8 new fire pit permits, 16 fire permits for burning brush, 2 fire alarms and 5 medical assists.
New or Misc Business
Chief Kurek said that there is a new training coming up, 31st of May and 1st of June. It is a wild land training and it is completely full. We have 6 people from our district in that class.
On June 6-12 the National Guard will be here with 5 blackhawk helicopters. They are doing a SERE training and will integrate the Fire District in the training as much as they can. They will be training with all Rich County Fire Departments, Search & Rescue, the Sheriff Department and EMS. A big portion of the training will be south of Round Valley, but they will be doing multiple scenarios throughout the county.
Review and Approval of Current Expenses Invoices
Board Member Negus left the meeting.
The Board Members reviewed the invoices and the prepared checks. They initialed the vouchers and signed the checks for payment.
Board Member Knight asked if Chief Kurek could figure out an average recurring monthly amount to ensure that the District stays within budget.
Board Member Knight made the motion to adjourn the meeting at 6:55 p.m. Board Chairman Allen seconded the motion. All in favor and the motion carried.